HR Assistant

Job Summary

A reputable hotel in Kigali is hiring a full-time HR Assistant. Responsible for supporting recruitment, onboarding, leave management, staff training coordination, labor law compliance, and payroll data preparation. Candidates require a relevant Bachelor's degree, 2+ years of HR experience (hospitality preferred), and fluency in Rwandan labor regulations.

Key Roles & Operational Responsibilities

1. Talent Acquisition & Onboarding Support

• Recruitment Logistics: Assist in candidate sourcing, application screening, interview scheduling, and maintaining applicant tracking documentation.
• Onboarding & Orientation: Conduct new-hire orientations, prepare welcoming documentation, and integrate new staff members into property operations.

2. Personnel Administration & Payroll Support

• Records Management: Maintain complete, accurate, and confidential physical and digital employee personnel files.
• Leave & Attendance Tracking: Oversee employee attendance logs, process leave applications, and manage shift allowance/overtime data.
• Payroll Preparation: Provide verified, timely employee attendance and leave data to support payroll processing.

3. Employee Relations, Engagement & Training

• Staff Training: Coordinate internal training sessions, hospitality service workshops, and professional development programs.
• Employee Engagement: Support staff engagement initiatives, workplace wellness activities, and respond to daily staff inquiries.
• Policy Compliance: Ensure all HR activities align with internal company regulations, safety protocols, and Rwandan labor laws.

Foundational Capabilities & Prerequisites

Required Qualifications & Experience

• Education: Bachelor’s degree in Human Resource Management, Business Administration, or a closely related field.
• Experience: Minimum of 2 years’ hands-on HR experience, with preference given to candidates coming from the hospitality or hotel industry.
• Regulatory Knowledge: Deep understanding of Rwandan labor laws and contemporary HR best practices.
• Technical Proficiency: Competency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and HR management software/databases.
• Interpersonal & Ethical Skills: Strong communication skills, high organizational ability, and an uncompromised commitment to maintaining strict employee confidentiality.

Skills Required:

• Hr / Public / Admin
• Sales / Marketing / Business / Management