Procurement Officer – Farm Operations

Job Summary

The Procurement Officer – Farm Operations is responsible for the sourcing and procurement of materials, equipment, consumables, and operational requirements supporting farm production activities. The role ensures the timely procurement of farm-related items while maintaining cost efficiency, strict supplier accountability, and seamless operational continuity across Kivu Choice's core aquaculture production workflows.

Qualification

• Bachelor's degree in Procurement, Supply Chain, Logistics, Engineering, Agriculture, or a related field.
• Preferred: Knowledge of ERP systems, with a specific preference for ERPNext.

Experience

• Minimum of 3–5 years of professional experience in procurement or operational sourcing.
• Experience in agriculture, aquaculture, manufacturing, or industrial operations is considered a strong advantage.
• Proven experience managing procurement lifecycles in a fast-paced operational environment.

Core Duties and Responsibilities

Farm Operational Procurement:

• Manage the end-to-end procurement of farm operational materials including nets, ropes, cage accessories, fish handling equipment, tools, PPEs, and production consumables.
• Support strategic sourcing of technical assets required for cage farming, hatchery development, feeding, and harvest operations.
• Ensure timely delivery of farm operational requirements and coordinate emergency or urgent requests to minimize production downtime.

Supplier Management & Sourcing:

• Source, vet, and evaluate suppliers for farm operational materials and localized services.
• Obtain competitive quotations, negotiate pricing structures, and secure cost-effective purchasing agreements.
• Maintain strong, long-term supplier relationships while monitoring supplier delivery performance.
• Coordinate logistics with both local and international suppliers to streamline inbound timelines.

Inventory Coordination & Process Management:

• Collaborate closely with warehouse and farm teams to monitor active stock levels and determine replenishment thresholds.
• Cross-reference material specifications and delivery timelines directly with requesting departments to support procurement forecasting.
• Generate and manage Purchase Requests (PRs) and Purchase Orders (POs) using ERPNext.
• Follow up on pending deliveries and ensure proper documentation is verified during the warehouse receiving phase.

Reporting & Compliance:

• Maintain accurate, up-to-date procurement records and tracking logs.
• Ensure all purchasing activities comply with internal corporate procurement policies and established approval workflows.
• Support ongoing organizational audit readiness through structured documentation and record filing.

Skills & Competencies

Technical:

• Strategic sourcing and materials forecasting
• ERP data entry and purchase order management (ERPNext)
• Inventory level monitoring and warehouse intake coordination
• Compliance tracking and audit preparation

Behavioural:

• Strong negotiation and supplier management capabilities
• Exceptional organizational, communication, and proactive follow-up skills
• Ability to prioritize tasks and remain effective in a fast-paced environment

Skills Required:

• Agricultural / Studies
• Industrial / Manufacturing
• Logistics / Supply / Chain
• Procurement / Purchasing