HR Officer

Job Summary

The HR Officer manages labor contracts, mobilization/transfer orders, termination agreements, daily attendance sheets, expatriate visa trackers, vacation schedules, and local labor dispute files inside SAP\HR. Core duties include processing local contracts; liaising with immigration authorities; auditing sub-contractor headcount records; resolving payroll discrepancies; and acting as the main point of contact for external labor relations entities.

Key Roles & Operational Responsibilities

1. On-Site Contract Lifecycle & Labor Compliance

• Draft, execute, and monitor localized employment contracts, structural transfers, and termination agreements in strict compliance with Rwandan labor laws and group policies.
• Maintain accurate, up-to-date physical and digital employee personnel files, ensuring complete confidentiality of sensitive personal data.
• Manage end-to-end termination procedures, calculating terminal benefits and drafting legal release documentation to mitigate labor dispute risks.

2. Expatriate Mobility & Government Relations

• Coordinate visa acquisition, work permit renewals, and local residency clearances for international engineers, technical experts, and corporate executives.
• Serve as the primary operational liaison with external regulatory bodies, immigration departments, and ministries regarding local labor relations and employment standards.
• Participate actively in the defense and documentation of local labor claims, working closely with legal advisors to resolve grievances.

3. Timekeeping, Rostering & SAP HR Architecture

• Audit and maintain daily workforce attendance registries, shift allocations, and overtime logs across multiple project sites.
• Update and verify payroll-impacting variables, vacation maps, and holiday rotas within the $SAP\ HR$ enterprise system.
• Generate monthly personnel metrics, headcount reports, and compliance summaries for the Project Manager and regional HR directors.

Foundational Capabilities & Prerequisites

Required Technical Profile & Academic Track

• Formal Education: Completed Mandatory Education or a dedicated Technical-Professional Course focusing on Human Resources Management, Business Administration, or an equivalent administrative discipline.
• Professional Longevity: A minimum of five (5) years of verifiable professional experience managing personnel administration, preferably within a fast-paced construction, engineering, or heavy industrial environment.
• System Expertise: Proven proficiency navigating SAP HR modules alongside advanced command of standard Microsoft Office tools (e.g., Excel formulas, data tables).
• Language Compulsion: Full professional fluency in verbal and written English is essential.

Core Behavioral Capabilities & Competencies

• Initiative & Proactivity: A self-starting approach to problem-solving, with the ability to anticipate administrative bottlenecks and clear immigration hurdles before they delay site operations.
• Planning & Organization: Strong organizational skills needed to coordinate complex paperwork pipelines, competing deadlines, and changing project timelines.
• Accuracy & Reliability: High precision in tracking data, calculations, and legal contract formatting where minor errors can cause legal or financial risk.
• Teamwork & Interpersonal Adaptability: Ability to collaborate with cross-functional, multi-national construction leadership, site supervisors, and diverse labor teams.
• Geographical Mobility: Complete personal availability and flexibility to relocate or travel regularly between project sites and regional offices within Rwanda.

What the Placement Offers

• Strategic Project Exposure: Direct exposure to international human resource systems inside an established global engineering group.
• Comprehensive Resource Mastery: Opportunities to specialize in cross-border mobilization, expatriate logistics, and regional compliance frameworks.
• Professional Career Path: An ideal environment for an HR professional looking to step into regional human resources management or specialized industrial relations leadership.

Skills Required:

• Hr / Public / Admin