Finance Assistant

Job Summary

The Finance Assistant is tasked with delivering day-to-day administrative and financial processing support across Jhpiego's operational pipeline. The position involves maintaining secure digital and physical storage of transactional records, reviewing vendor documentation, verifying workshop participant attendance lists, resolving claims discrepancies, and supporting internal and external audit preparation. The role sits within the country Finance Department.

Qualification

Candidates should meet standard professional and academic metrics for finance administration roles:

• Required Education: Degree or advanced coursework in Accounting, Finance, Business Administration, or a related field.
• Professional Alignment (Added Advantage): Initial progress toward professional accounting certifications (such as CPA or ACCA foundation levels) demonstrates strong career dedication.

Experience

• Preferred Experience: Demonstrated exposure to basic bookkeeping, financial support, or invoice processing—ideally within an NGO, international organization, or fast-paced corporate accounting environment.
• Technical Familiarity: Practical experience tracking staff expense reports, managing petty cash, handling multi-line data entries, or using standard enterprise financial software.

Key Responsibilities

Record Management, Secure Filing & Audit Readiness

• Ensure proper filing and highly secure physical and digital storage of all active finance documents, receipts, and bank vouchers.
• Organize financial data systematically to ensure records remain fully auditable and accessible for internal management checks.
• Provide requested vouchers, general ledger records, and transactional evidence for external financial audits accurately and on time.

Payment Processing, Reconciliations & Vendor Entries

• Support data entry tasks for incoming vendor profiles, tracking corporate invoices against delivery receipts to prepare them for approval.
• Process staff advances efficiently to enable field project executions, ensuring all funds are tracked securely from distribution to return.
• Execute timely expense reconciliations in close collaboration with project leads to account for spent operational budgets.

Participant Reimbursements & Claims Resolution

• Manage participant-related payments for field programs, workshop sessions, and technical training seminars.
• Verify participant attendance lists and identification records closely, ensuring accuracy before submission to the final payment processing stage.
• Follow up on financial claims, incomplete documentation blocks, and processing discrepancies to guarantee smooth workflow cycles.
• Carry out other administrative tasks and ad-hoc financial duties assigned by supervisors and senior leaders within the Finance Department.

Skills & Competencies

Technical & Professional Competencies

• Software Fluency: Strong computer skills, specifically with MS Excel spreadsheets and popular accounting software or ERP platforms.
• Data Integrity: High attention to detail, strong organizational skills, and a proven ability to process data entry sequences with zero error rates.
• Financial Oversight: Basic understanding of double-entry bookkeeping, cash reconciliation practices, and invoice processing pipelines.

Communication & Interpersonal Profiles

• Cross-Team Collaboration: Strong interpersonal skills to work effectively alongside program teams, technical field staff, and international stakeholders.
• Problem-Solving: Proactive attitude with a knack for following up on missing invoices and resolving balance discrepancies efficiently.
• Ethical Execution: Absolute commitment to financial transparency, workplace professionalism, and the safe handling of confidential institutional assets.

Application Instructions

Qualified candidates who meet the job criteria are invited to submit their official application files through Jhpiego's global employment system.

Method of Application

To apply for this national contract position, please follow these submission guidelines:

• Visit the official Jhpiego website at www.jhpiego.org to access the application portal before the closing window.
• Compile and upload your detailed Curriculum Vitae (CV) and all relevant academic or training certificates as one single combined document.

• Deadline for Submission: Wednesday, June 24th, 2026, at 5:30 PM local time.
• Important Notes: This recruitment process is strictly for a national contract; all applicants must hold a valid, active permit to work in the Republic of Rwanda. Successful candidates will be subject to mandatory pre-employment background checks. Only short-listed candidates will be formally contacted and invited for an interview. No application fees are charged at any stage.

Skills Required:

• Accounting / Finance
• Sales / Marketing / Business / Management