Finance & Administration Manager - PMI Evolve Rwanda

The Opportunity

The Finance and Administration Manager is responsible for the primary oversight and in-country leadership of all financial transactions, budgeting, tracking and reporting, procurement, human resources, and administrative operations through the life of the program. In particular, s/he will oversee financial operations for the program; conduct continual reporting to ensure the financial health of the program and the correct usage of funds.

Core Responsibilities:

Accounting and treasury management

• Maintain project bank accounts to include requesting to open new accounts, modify signatories, or close accounts as needed.
• Ensure controlled cash management of bank and mobile accounts as well as petty cash
• Ensure timely completion of week-end, month-end, and year-end accounting closes, with appropriate supporting documentation for all accounting transactions uploaded to Abt’s accounting system.
• Ensure all expenses and supporting documents are compliant with Abt and USG policies and procedures
• Prepare site funding request
• Review and approve travel expense reports and ensure all advances are cleared within 30 days of travel per Abt policies
• Ensure all government taxes are paid and filed timely in accordance to local law
• Prepare and initiate site payroll by applying the appropriate deductions
• Other duties as assigned

Project financial cycle management, budget control, and commitment of expenditures

• Develop, manage, and monitor project budgets and annual work plans in collaboration with the global support team to provide data measurements on financial performance and recommend cost-cutting and compliant strategies to implement the project with fewer resources
• Prepare projections and update the budget tracker forecast monthly
• Collaborate with the procurement team to ensure international and local purchases are within the approved budget
• Develop and implement systems to streamline financial practices and procedures
• Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
• Other duties as assigned

Team leadership and other tasks

• Support the startup, general operations, and closure of the PMI Evolve project
• Provide costing as needed for the new business department
• Lead recruitment, orientation, and training of new administrative or accounting staff
• Lead and continuously develop and strengthen the field office finance, accounting, and operations team. Organize the orientation and provision of continuous training/skills building for all relevant field staff on financial and operations policies and procedures, and finance, accounting, & project management and operations
• Inform and ensure global support team is updated on all contractual, financial and legal issues affecting the project
• Update government property asset registry with new, broken, or lost items; report any incidents of stolen or lost equipment; perform random audits of inventory to make sure always accurate and up to date
• Assist with the clearance of international procurements, including working with the clearing agent as needed
• Support the global support team in preparing corporate and client financial deliverables such as the cost study, VAT, NXP, and accrual reports
• Prepare budgets and administrative and logistical arrangements to support project activities, including travel arrangements and visa requirements
• Ensure that contractual and internal approval requirements (e.g., waivers, approval memos) are met, and prepare justifications supporting these actions in coordination with project leadership and business support groups
• Oversee financial audits
• Other duties as assigned

What We Value

• Bachelor’s Degree + Twelve years of relevant experience, or Master’s Degree + Ten years of relevant experience, or PhD+ Eight years of relevant experience
• Degree in Finance, Accounting, Business Administration, or other relevant field
• Master’s degree in Finance, Accounting, Business Administration, or other relevant field.
• At least 10 years of professional experience managing financial and contractual aspects of international development projects, preferably USG-funded projects.
• Excellent analytical and computer skills, with strong experience in Excel and QuickBooks or Quicken
• Well-developed and effective organizational skills, including the ability to multitask and work in a high-pressure environment
• Significant experience managing and supervising financial and procurement management personnel.
• Familiarity with US Government Cost Accounting Standards.
• Experience in logistics, procurement, and supply chain management is highly desirable.
• Fluency in English

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life.

The approach toward your well-being centers around comprehensive benefits and professional development.

Abt provides market-competitive total compensation and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt will never ask candidates for money in exchange for an offer of employment

Skills Required:

• Accounting / Finance
• Economics / Statistics
• Logistics / Supply / Chain
• Procurement / Purchasing
• Sales / Marketing / Business / Management